Board Packet - August 8, 2020

Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 954 9621 5839
https://cccconfer.zoom.us/j/95496215839

Please take notice that in compliance with the Executive Order N-29-20: Trustees may participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites shall not be open to the public.

Location for Public Participation

In order to protect the public health, and adhere to current directives regarding public gatherings and social distancing, the physical site of the meeting is closed to the public. As authorized by Executive Order N-29-20, public access to the meeting is provided electronically as follows:

To observe or address the meeting:

• The District is providing members of the public the ability to observe and address the meeting by telephone. Please call [1.669.900.6833, Meeting ID 954 9621 5839 and follow the prompts to join the meeting]

Instructions for making Public Comment:

• The Board values public input and seeks to make it as easy as possible, within the limitations created by the need for virtual meetings. The Board also appreciates and agrees with community feedback that hearing from the public – in your own voices and in “real time”—better informs the Board of the community’s perspectives and concerns. Thus, to maximize and facilitate public access, the District is providing members of the public with two ways to address the Board, described below.  Each option provides the ability to provide public comment on any matter on the open or closed session agenda, as well as any matter within the Board’s jurisdiction.

OPTION 1: SPEAKING DURING THE MEETING

If you wish to provide public comment by speaking during the meeting, please:

1) Email the information listed below to: dnascimento@clpccd.org, no later than 3:00 p.m. Friday, August 7th.

(NOTE: This step replaces the regular requirement that speakers fill out a comment card at the beginning of the meeting. The comment card process is suspended while we conduct virtual meetings.) 

• In the subject line, state: “Request to speak during public meeting [date of meeting]” 

• In the body of the email include:
  • The name that will appear when you are logged into the virtual meeting.
  • The phone number you will be calling in from
  • The agenda item you want to speak on.
    • To comment on a listed item on the agenda, state the agenda item number and title.
    • To comment on a matter on the Board’s closed session agenda, state “Public Comment/Closed Session Agenda”.
    • To comment on a matter of general concern within the Board’s jurisdiction, state: “General Public Comment/Open Session”. 

• Please send a separate email for each agenda item you wish to speak on. 

2) Make sure that you have called into the meeting using the name/phone number provided in your email, so the Board secretary is able to see that you are in the virtual board room and can call on you. 

3) When the Recording secretary calls on you, she will unmute your line and let you know it is your turn to speak. 

4) Please remember that the Board’s regular 3-minute limit on public comment continues to apply.

OPTION 2: SUBMITTING PUBLIC COMMENT IN WRITING

If you wish to submit your public comment in writing, please:

1) Submit your written public comments  by email, no later than 3:00 p.m. Friday, August 7th: dnascimento@clpccd.org. 

2) To effectuate Board Policy 2350’s limit of three minutes per speaker, limit your written comments per item to 300 words. 

3) To ensure that your comment is read in connection with the matter you wish to address, send a separate email for each agenda item you wish to speak on, and: 

• To comment on a listed item on the agenda, state the agenda item number and title in the subject line of the email.
• To comment on a matter on the Board’s closed session agenda, state in the subject line: “Public Comment/Closed Session Agenda”.
• To comment on a matter of general concern within the Board’s jurisdiction, state in the subject line: “General Public Comment/Open Session”.

 4) Speakers are encouraged, but not required, to state their name in their written comments. 

ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS 

• All votes taken during the meeting will be by roll call. 

• Any individuals with disabilities who needs reasonable accommodation or modification in order to participate remotely may make a request for accommodation by contacting the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting. 

• Except as described above, the Board’s regular rules and procedures for conducting meetings continue to apply, including: 

• Thirty minutes shall be the maximum time allotment for public speakers on any one subject regardless of the number of speakers. (BP 2350)
• The rules of decorum continue apply (BP 2355)

• To replicate as closely as possible how public participation occurs when we are physically together, the Zoom Chat feature will be disabled during the meeting.  Members of the public wishing to be heard by everyone in attendance at the meeting need to follow one of the public comment options listed above. Trustees will give their full attention to whoever is speaking in the moment. The public is also reminded that trustees value and listen attentively to public comment, but do not respond.