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Board of Trustees Special Meeting
Audit Subcommittee
February 16, 2021 – 4:00 P.M.
District Office
7600 Dublin Blvd, Dublin, CA
Board Room (3rd Floor)
Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 99835382812
https://cccconfer.zoom.us/j/99835382812
Please take notice that in compliance with the Executive Order N-29-20:
Trustees may participate in this meeting through Teleconferencing/Zoom.
Teleconference/Zoom sites shall not be open to the public.
Location for Public Participation
In order to protect the public health, and adhere to current directives regarding
public gatherings and social distancing, the physical site of the meeting is closed
to the public. As authorized by Executive Order N-29-20, public access to the meeting
is provided electronically as follows:
To observe or address the meeting:
- The District is providing members of the public the ability to observe and address
the
meeting by telephone. Please call [1.669.900.6833, Meeting ID 99835382812 and follow
the prompts to join the meeting]
Instructions for making Public Comment:
- The Board values public input and seeks to make it as easy as possible, within the
limitations created by the need for virtual meetings. The Board also appreciates and
agrees with community feedback that hearing from the public – in your own voices and
in “real time”—better informs the Board of the community’s perspectives and concerns.
Thus, to maximize and facilitate public access, the District is providing members
of the public with two ways to address the Board, described below. Each option provides
the ability to provide public comment on any matter on the open or closed session
agenda, as well as any matter within the Board’s jurisdiction.
OPTION 1: SPEAKING DURING THE MEETING
If you wish to provide public comment by speaking during the meeting, please:
1) Email the information listed below to: dnascimento@clpccd.org, no later than 3:00 p.m. on the day of the meeting.
(NOTE: This step replaces the regular requirement that speakers fill out a comment
card at the beginning of the meeting. The comment card process is suspended while
we conduct virtual meetings.)
- In the subject line, state: “Request to speak during public meeting [date of meeting]”
- In the body of the email include:
- The name that will appear when you are logged into the virtual meeting.
- The phone number you will be calling in from
- The agenda item you want to speak on.
- To comment on a listed item on the agenda, state the agenda item number and title.
- To comment on a matter on the Board’s closed session agenda, state “Public Comment/Closed
Session Agenda”.
- To comment on a matter of general concern within the Board’s jurisdiction, state:
“General Public Comment/Open Session.”
- Please send a separate email for each agenda item you wish to speak on.
2) Make sure that you have called into the meeting using the name/phone number provided
in your email, so the Board secretary is able to see that you are in the virtual board
room and can call on you.
3) When the Recording secretary calls on you, she will unmute your line and let you
know it is your turn to speak.
4) Please remember that the Board’s regular 3-minute limit on public comment continues
to apply.
OPTION 2: SUBMITTING PUBLIC COMMENT IN WRITING
If you wish to submit your public comment in writing, please:
1) Submit your written public comments by e-mail, no later than 3:00 p.m. on the day of the meeting to: dnascimento@clpccd.org.
2) To effectuate Board Policy 2350’s limit of three minutes per speaker, limit your
written comments per item to 300 words.
3) To ensure that your comment is read in connection with the matter you wish to address,
send a separate email for each agenda item you wish to speak on, and:
- To comment on a listed item on the agenda, state the agenda item number and title
in the subject line of the e-mail.
- To comment on a matter on the Board’s closed session agenda, state in the subject
line: “Public Comment/Closed Session Agenda”.
- To comment on a matter of general concern within the Board’s jurisdiction, state in
the subject line: “General Public Comment/Open Session”.
4) Speakers are encouraged, but not required, to state their name in their written
comments.
ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS
- All votes taken during the meeting will be by roll call.
- Any individuals with disabilities who needs reasonable accommodation or modification
in order to participate remotely may make a request for accommodation by contacting
the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting.
- Except as described above, the Board’s regular rules and procedures for conducting
meetings continue to apply, including:
- Thirty minutes shall be the maximum time allotment for public speakers on any one
subject regardless of the number of speakers. (BP 2350)
- The rules of decorum continue apply (BP 2355)
- To replicate as closely as possible how public participation occurs when we are physically
together, the Zoom Chat feature will be disabled during the meeting. Members of the
public wishing to be heard by everyone in attendance at the meeting need to follow
one of the public comment options listed above. Trustees will give their full attention
to whoever is speaking in the moment. The public is also reminded that trustees value
and listen attentively to public comment, but do not respond.
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1.0
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CALL TO ORDER AND ROLL CALL
|
-
2.0
|
PUBLIC COMMENTS
Public comments submitted by email, through the procedure and by
the- deadline stated above, will be read aloud by the Recording Secretary.
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-
3.0
|
2019-20 FINANCIAL AUDIT
- 2019-20 District Financial & Compliance Audit
- 2019-20 Measure A Financial & Performance Audit
- 2019-20 Measure B Financial & Performance Audit
|
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-
|
Audit Subcommittee:
Dr. Hal Gin (Chair)
Mr. Edralin “Ed” Maduli
Dr. Luis Reynoso
|
Board of Trustees Regular Meeting
February 16, 2021 at 5:00 p.m.*
District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)
Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 94492027875
https://cccconfer.zoom.us/j/94492027875
Please take notice that in compliance with the Executive Order N-29-20: Trustees may
participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites
shall not be open to the public.
Location for Public Participation
In order to protect the public health, and adhere to current directives regarding
public gatherings and social distancing, the physical site of the meeting is closed
to the public. As authorized by Executive Order N-29-20, public access to the meeting
is provided electronically as follows:
To observe or address the meeting:
- The District is providing members of the public the ability to observe and address
the meeting by telephone. Please call [1.669.900.6833, Meeting ID 94492027875 and
follow the prompts to join the meeting]
Instructions for making Public Comment:
- The Board values public input and seeks to make it as easy as possible, within the
limitations created by the need for virtual meetings. The Board also appreciates and
agrees with community feedback that hearing from the public – in your own voices and
in “real time”—better informs the Board of the community’s perspectives and concerns.
Thus, to maximize and facilitate public access, the District is providing members
of the public with two ways to address the Board, described below. Each option provides
the ability to provide public comment on any matter on the open or closed session
agenda, as well as any matter within the Board’s jurisdiction.
OPTION 1: SPEAKING DURING THE MEETING
If you wish to provide public comment by speaking during the meeting, please:
1) Email the information listed below to: dnascimento@clpccd.org, no later than 3:00 p.m. on the day of the meeting.
(NOTE: This step replaces the regular requirement that speakers fill out a comment
card at the beginning of the meeting. The comment card process is suspended while
we conduct virtual meetings.)
- In the subject line, state: “Request to speak during public meeting [date of meeting]”
- In the body of the email include:
- The name that will appear when you are logged into the virtual meeting.
- The phone number you will be calling in from
- The agenda item you want to speak on.
- To comment on a listed item on the agenda, state the agenda item number and title.
- To comment on a matter on the Board’s closed session agenda, state “Public Comment/Closed
Session Agenda”.
- To comment on a matter of general concern within the Board’s jurisdiction, state:
“General Public Comment/Open Session”.
- Please send a separate email for each agenda item you wish to speak on.
2) Make sure that you have called into the meeting using the name/phone number provided
in your email, so the Board secretary is able to see that you are in the virtual board
room and can call on you.
3) When the Recording secretary calls on you, she will unmute your line and let you
know it is your turn to speak.
4) Please remember that the Board’s regular 3-minute limit on public comment continues
to apply.
OPTION 2: SUBMITTING PUBLIC COMMENT IN WRITING
If you wish to submit your public comment in writing, please:
1) Submit your written public comments by email, no later than 3:00 p.m. on the day of the meeting: dnascimento@clpccd.org.
2) To effectuate Board Policy 2350’s limit of three minutes per speaker, limit your
written comments per item to 300 words.
3) To ensure that your comment is read in connection with the matter you wish to address,
send a separate email for each agenda item you wish to speak on, and:
- To comment on a listed item on the agenda, state the agenda item number and title
in the subject line of the email.
- To comment on a matter on the Board’s closed session agenda, state in the subject
line: “Public Comment/Closed Session Agenda”.
- To comment on a matter of general concern within the Board’s jurisdiction, state in
the subject line: “General Public Comment/Open Session”.
4) Speakers are encouraged, but not required, to state their name in their written
comments.
ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS
- All votes taken during the meeting will be by roll call.
- Any individuals with disabilities who needs reasonable accommodation or modification
in order to participate remotely may make a request for accommodation by contacting
the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting.
- Except as described above, the Board’s regular rules and procedures for conducting
meetings continue to apply, including:
- Thirty minutes shall be the maximum time allotment for public speakers on any one
subject regardless of the number of speakers. (BP 2350)
- The rules of decorum continue apply (BP 2355)
- To replicate as closely as possible how public participation occurs when we are physically
together, the Zoom Chat feature will be disabled during the meeting. Members of the
public wishing to be heard by everyone in attendance at the meeting need to follow
one of the public comment options listed above. Trustees will give their full attention
to whoever is speaking in the moment. The public is also reminded that trustees value
and listen attentively to public comment, but do not respond.
Approval of Ratification of Amendment to Standard Grant Agreement No. C19-0071 California
Community Colleges Chancellor’s Office, District- Economic Development
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1.0
|
GENERAL FUNCTIONS - PRESIDENT OF THE BOARD
|
-
1.1
5:00 P.M. - OPEN SESSION
CALL TO ORDER AND ROLL CALL*
|
-
1.2
|
PUBLIC COMMENTS ON CLOSED SESSION AGENDA
Public comment on the closed session agenda submitted by email, through the procedure
and by the deadline stated above, will be read aloud by the Recording Secretary.
|
-
-
1.4
|
CLOSED SESSION*
- PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Chancellor [Government Code Section
54957]
- CONFERENCE WITH LEGAL COUNSEL- POTENTIAL LITIGATION Chabot College Biology Phase I
[Government Code 54956.8]
- DENIAL OF CLAIM- Steve Ahmed [Government Code Section 54956.95]
- CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION [Government Code Section 54956.9(b)]
|
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*Board meeting will immediately adjourn to a Closed Session to end at 6:30 p.m. If
business is not concluded by 6:30 p.m., the Board will reconvene to the Regular Meeting
and recess the Closed Session until the end of the meeting.
|
-
1.5
6:30 P.M. - OPEN SESSION
CALL TO ORDER AND ROLL CALL
|
-
-
1.7
|
PUBLIC COMMENTS
Public comments submitted by email, through the procedure and by the deadline stated
above, will be read aloud by the Recording Secretary.
|
-
1.8
|
APPROVE CONSENT ITEMS (cc)
Consent Calendar items are designated by “cc” and are expected to be routine and non-controversial.
They will be acted upon by the Board of Trustees on a single motion without discussion.
Any member of the Board or Public may request that an item be removed from this section
for later discussion.
|
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1.9 (cc)
|
Approval of Minutes of December 15, 2020, Regular Meeting
|
-
1.10
|
PRESENTATION: MARKETING UPDATE
|
-
2.0
REPORTS-FACULTY, CLASSIFIED AND STUDENT SENATES |
-
2.1
Presidents of Faculty Senates-Chabot College and Las Positas College |
-
2.2
Presidents of Classified Senates-Chabot College, Las Positas College and District |
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2.3
Presidents of Student Senate of Chabot College and Las Positas College Student Government |
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2.4
Constituency Reports: SEIU, Faculty Association |
-
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3.1 (cc)
Faculty Personnel |
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3.2 (cc)
Management Personnel |
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3.3 (cc)
Executive Personnel |
-
3.4 (cc)
Authorization for Summer 2021 Work Schedule |
-
-
4.1 (cc)
Approval of Amendment to the Koret Sub-Recipient Grant Agreement No. W3251-424/Gift
No. 19-0290 for the College Agile Network between California State University, East
Bay Foundation Inc. and Chabot-Las Positas Community College District
|
-
4.2 (cc)
Approval of Grant Agreement with Kaiser Permanente’s Northern California Community
Benefit Programs for CalFresh Employment and Training Program (115003), Chabot College
|
-
4.3 (cc)
Approval of Sabbatical Leave Applications for 2021-22 Academic Year |
-
4.4
Approval of Addendum Revision of Grant Agreement between United Way Bay Area and Chabot-Las
Positas Community College District SparkPoint Center, Chabot College
|
-
-
5.1 (cc)
Approval of Commercial Warrant Registers |
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5.2 (cc)
Approval of Payroll Warrant Registers |
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5.3 (cc)
|
Approval for Establishing Non-Resident (Out-of-State and International) Tuition Rates
for 2021-2022
|
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5.4 (cc)
|
Acceptance of the Agreement for CARES Act Higher Education Emergency Relief Fund (HEERF)
– Institutional Funding – from the U.S. Department of Education for the Chabot – Las
Positas Community College District, Chabot College (P425F203108 20A)
|
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5.5 (cc)
|
Approval of Award of a Piggyback Contract for Audio-Visual Equipment for the Economic
Development and Contract Education, OSHA Training Center and Tri-Valley Career Center
Relocation Project
|
-
5.6 (cc)
|
Approval of Agreement Renewal – Stanford Health Care – Valley Care and Chabot-Las
Positas Community College District, Las Positas College
|
-
5.7 (cc)
| Addendum for previousFalck contracts to include Chabot College EMS program as the
part of the clinical environment
|
-
5.8 (cc)
|
Approval of Budget Transfers from November - December 2020
|
-
5.9 (cc)
|
Approval of Annual Financial and Budget Report for the Chabot-Las Positas Community
College District (CCFS 311A Annual Financial Report for Fiscal Year 2019-20 and Budget
Report for Fiscal Year 2020-21)
|
-
5.10
|
Receive and File the Chabot-Las Positas Community College District Annual Financial
and Compliance Audit for the Fiscal Year 2019-20
|
-
6.0
FACILITIES PLANNING AND DEVELOPMENT |
-
6.1 (cc)
Approval of Modification to Lease Agreement for the property located at 5860 Owens
Drive, Pleasanton, between San Ramon Ambulatory Care, LLC and Chabot-Las Positas Community
College District
|
-
6.2 (cc)
Approval of Modification to the Contract with Armour Fence for the Swimming Pool Revitalization
Phase II Project at Chabot College
|
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6.3 (cc)
|
Approval of a Professional Services Agreement with Vanir Construction Management,
Inc., for Project Management Services, Public Safety Center / Advanced Manufacturing
and Transportation Facilities and Other Projects as Assigned at Las Positas College
|
-
7.0
ECONOMIC DEVELOPMENT/CONTRACT EDUCATION |
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7.1 (cc)
Approval of Ratification to Grant Agreement No. 18-081-102, Amendment #2 – California
Community Colleges Chancellor’s Office, District-Economic Development
|
-
8.0
INFORMATION AND DISCUSSION ITEMS (No Action) |
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8.1
Informational Personnel Report |
-
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9.1
|
Second Reading of New, Reviewed, or Revised Board Policies
- BP 4300 Field Trips and Excursions
- BP 4400 Community Education Programs
|
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9.2
|
Trustee Evaluation Subcommittee
|
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10.0
|
REPORTS- SENIOR LEADERSHIP AND TRUSTEES
|
-
10.1
President of Chabot College and Las Positas College |
-
-
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10.4
Trustee Reports and/or Official Communications |
-
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12.0
|
CONTINUATION OF CLOSED SESSION AS NEEDED [Government Code Session 54954.5]
12.1 Public Employee Discipline/Dismissal/Release: [Government Code Section 54957]
12.2 Labor Negotiations
12.3 Existing or Anticipated Litigation
12.4 Real Property Negotiations
12.5 Threat to Public Services or Facilities
|
-
13.0
|
CLOSED SESSION- (Government Code Section 54954.5)
|
-
13.1
Public Employee Appointments, Evaluations and Discipline/Dismissal/Release |
-
-
13.3
Existing or Anticipated Litigation |
-
13.4
Real Property Negotiations |
-
13.5
Threat to Public Services or Facilities |
-
14.0
|
NEXT MEETING OF THE BOARD OF TRUSTEES
Mach 16, 2021, 6:30 p.m., Regular Meeting, District
March 20, 2021, 9:00 a.m., Retreat, District
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Any person with a disability may request this agenda be made available in an appropriate
alternative format. A request for a disability-related modification or accommodation
may be made by a person with a disability who requires a modification or accommodation
in order to participate in the public meeting to the Chancellor’s Office, 7600 Dublin
Blvd., 3rd Floor, Dublin, CA 925‑485-5207, between 8:00 a.m. and 5:00 p.m. at least
48 hours before the meeting.
