Board Packet - December 14, 2021

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Board of Trustees Special Meeting

Audit Subcommittee

December 14, 2021 – 4:00 P.M.*

District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)

Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 94436718930
https://cccconfer.zoom.us/j/94436718930

Please take notice that in compliance with the Executive Order N-29-20: Trustees may participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites shall not be open to the public.

Location for Public Participation

In order to protect the public health, and adhere to current directives regarding public gatherings and social distancing, the physical site of the meeting is closed to the public. As authorized by Executive Order N-29-20, public access to the meeting is provided electronically as follows:

To observe or address the meeting:

  • The District is providing members of the public the ability to observe and address the meeting by telephone. Please call 1.669.900.6833, Meeting ID 94436718930 and follow the prompts to join the meeting.

Instructions for making Public Comment:

  • Members of the public may address the Board during public comment by typing their name in the “Q&A” function or other instructions in Zoom and may indicate if they wish to address a particular agenda item, or if they wish to make a general comment on a matter within the subject matter jurisdiction of the District. The Secretary will call on the member of the public at the appropriate time and allow the member of the public to provide live comment. The District limits each speaker to 3 minutes.

  • Members of the public may attend and comment in real time by calling 1.669.900.6833, Meeting ID 94436718930 and follow the prompts to join the meeting or connecting via https://cccconfer.zoom.us/j/94436718930

  • Any member of the public wishing to speak may type name in Q&A box to notify legislative body. Individuals desiring to provide public comment through the use of an internet website, or other online platform, not under the District’s control, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate.

  • The Secretary will call on members of the public at the appropriate time.

  • The District will no longer read emailed public comments aloud during the meeting.
    •  

ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS 

  • All votes taken during the meeting will be by roll call. 
  • Any individuals with disabilities who needs reasonable accommodation or modification in order to participate remotely may make a request for accommodation by contacting the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting. 
  • Except as described above, the Board’s regular rules and procedures for conducting meetings continue to apply, including: 
    • Thirty minutes shall be the maximum time allotment for public speakers on any one subject regardless of the number of speakers. (BP 2350)
    • The rules of decorum continue to apply. (BP 2355)
  • To replicate as closely as possible how public participation occurs when we are physically together, the Zoom Chat feature will be disabled during the meeting. Members of the public wishing to be heard by everyone in attendance at the meeting need to follow one of the public comment options listed above. Trustees will give their full attention to whoever is speaking in the moment. The public is also reminded that trustees value and listen attentively to public comment, but do not respond. 

 


Board of Trustees Organizational Meeting

December 14, 2021 – 5:00 P.M.*

District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)

Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 96685837213
https://cccconfer.zoom.us/j/96685837213

Please take notice that in compliance with the Executive Order N-29-20: Trustees may participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites shall not be open to the public.

Location for Public Participation

In order to protect the public health, and adhere to current directives regarding public gatherings and social distancing, the physical site of the meeting is closed to the public. As authorized by Executive Order N-29-20, public access to the meeting is provided electronically as follows:

To observe or address the meeting:

  • The District is providing members of the public the ability to observe and address the meeting by telephone. Please call 1.669.900.6833, Meeting ID 96685837213 and follow the prompts to join the meeting.

Instructions for making Public Comment:

  • Members of the public may address the Board during public comment by typing their name in the “Q&A” function or other instructions in Zoom and may indicate if they wish to address a particular agenda item, or if they wish to make a general comment on a matter within the subject matter jurisdiction of the District. The Secretary will call on the member of the public at the appropriate time and allow the member of the public to provide live comment. The District limits each speaker to 3 minutes.

  • Members of the public may attend and comment in real time by calling 1.669.900.6833, Meeting ID 96685837213 and follow the prompts to join the meeting or connecting via https://cccconfer.zoom.us/j/96685837213

  • Any member of the public wishing to speak may type name in Q&A box to notify legislative body. Individuals desiring to provide public comment through the use of an internet website, or other online platform, not under the District’s control, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate.

  • The Secretary will call on members of the public at the appropriate time.

  • The District will no longer read emailed public comments aloud during the meeting.
    •  

ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS 

  • All votes taken during the meeting will be by roll call. 
  • Any individuals with disabilities who needs reasonable accommodation or modification in order to participate remotely may make a request for accommodation by contacting the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting. 
  • Except as described above, the Board’s regular rules and procedures for conducting meetings continue to apply, including: 
    • Thirty minutes shall be the maximum time allotment for public speakers on any one subject regardless of the number of speakers. (BP 2350)
    • The rules of decorum continue to apply. (BP 2355)
  • To replicate as closely as possible how public participation occurs when we are physically together, the Zoom Chat feature will be disabled during the meeting. Members of the public wishing to be heard by everyone in attendance at the meeting need to follow one of the public comment options listed above. Trustees will give their full attention to whoever is speaking in the moment. The public is also reminded that trustees value and listen attentively to public comment, but do not respond.

 

Item Number Agenda Item - Document Description Document Link
1.0

5:00 P.M. - OPEN SESSION

CALL TO ORDER AND ROLL CALL*

 
2.0 PLEDGE TO FLAG  
3.0

PUBLIC COMMENTS
The Secretary will call on the member of the public at the appropriate time and allow the member of the public to provide live comment. 

 
4.0 ELECTION OF PRESIDENT OF BOARD OF TRUSTEES FOR 2021-2022  
5.0 ELECTION OF SECRETARY OF BOARD OF TRUSTEES FOR 2021-2022  
6.0 RECOGNITION OF 2020-2021 BOARD PRESIDENT  
7.0 APPROVAL OF 2022 SCHEDULE OF BOARD OF TRUSTEES MEETINGS Detail
8.0

COMMITTEE APPOINTMENTS

  1. Chabot-Las Positas Colleges Foundation
  2. Audit Subcommittee
  3. Alameda County School Boards Association
 
9.0 ADJOURNMENT  
10.0

CLOSED SESSION*- Personnel, Collective Bargaining and Possible Litigation

  1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Chancellor
 
11.0

NEXT MEETING OF THE BOARD OF TRUSTEES

January 18, 2022, 6:30 p.m., Regular Meeting, District Office
 


Board of Trustees Regular Meeting

December 14, 2021 – 5:30 P.M.*

District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)

Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 99210777310
https://cccconfer.zoom.us/j/99210777310

Please take notice that in compliance with the Executive Order N-29-20: Trustees may participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites shall not be open to the public.

Location for Public Participation

In order to protect the public health, and adhere to current directives regarding public gatherings and social distancing, the physical site of the meeting is closed to the public. As authorized by Executive Order N-29-20, public access to the meeting is provided electronically as follows:

To observe or address the meeting:

  • The District is providing members of the public the ability to observe and address the meeting by telephone. Please call 1.669.900.6833, Meeting ID 99210777310 and follow the prompts to join the meeting.

Instructions for making Public Comment:

  • Members of the public may address the Board during public comment by typing their name in the “Q&A” function or other instructions in Zoom and may indicate if they wish to address a particular agenda item, or if they wish to make a general comment on a matter within the subject matter jurisdiction of the District. The Secretary will call on the member of the public at the appropriate time and allow the member of the public to provide live comment. The District limits each speaker to 3 minutes.

  • Members of the public may attend and comment in real time by calling 1.669.900.6833, Meeting ID 99210777310 and follow the prompts to join the meeting or connecting via https://cccconfer.zoom.us/j/99210777310

 

  • Any member of the public wishing to speak may type name in Q&A box to notify legislative body. Individuals desiring to provide public comment through the use of an internet website, or other online platform, not under the District’s control, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate.

  • The Secretary will call on members of the public at the appropriate time.

  • The District will no longer read emailed public comments aloud during the meeting.
    •  

ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS 

  • All votes taken during the meeting will be by roll call. 
  • Any individuals with disabilities who needs reasonable accommodation or modification in order to participate remotely may make a request for accommodation by contacting the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting. 
  • Except as described above, the Board’s regular rules and procedures for conducting meetings continue to apply, including: 
    • Thirty minutes shall be the maximum time allotment for public speakers on any one subject regardless of the number of speakers. (BP 2350)
    • The rules of decorum continue to apply. (BP 2355)
  • To replicate as closely as possible how public participation occurs when we are physically together, the Zoom Chat feature will be disabled during the meeting. Members of the public wishing to be heard by everyone in attendance at the meeting need to follow one of the public comment options listed above. Trustees will give their full attention to whoever is speaking in the moment. The public is also reminded that trustees value and listen attentively to public comment, but do not respond.  

 

  • 1.0

    GENERAL FUNCTIONS - PRESIDENT OF THE BOARD

    • 1.1

      5:30 P.M. - OPEN SESSION

      CALL TO ORDER AND ROLL CALL*

      • 1.2

        PUBLIC COMMENTS 
        The Secretary will call on the member of the public at the appropriate time and allow the member of the public to provide live comment.   

        • 1.3

          ADJOURNMENT

          • 1.4

            CLOSED SESSION*

            1. CONFERENCE WITH LABOR NEGOTIATORS: Chabot-Las Positas Faculty Association and S.E.I.U., LOCAL 1021 Updates (Government Code Section 54957.6)
            •  

              *Board meeting will immediately adjourn to a Closed Session to end at 6:30 p.m. If business is not concluded by 6:30 p.m., the Board will reconvene to the Regular Meeting and recess the Closed Session until the end of the meeting.

              • 1.5

                6:30 P.M. - OPEN SESSION

                CALL TO ORDER AND ROLL CALL

                • 1.6
                  PLEDGE TO FLAG
                  • 1.7
                    PUBLIC COMMENTS

                    The Secretary will call on the member of the public at the appropriate time and allow the member of the public to provide live comment. 

                    • 1.8

                      APPROVE CONSENT ITEMS (cc)
                      Consent Calendar items are designated by “cc” and are expected to be routine and non-controversial. They will be acted upon by the Board of Trustees on a single motion without discussion. Any member of the Board or Public may request that an item be removed from this section for later discussion.

                      • 1.9 (cc)

                        Approval of Minutes of November 16, 2021 Regular Meeting

                        Documents

                      • 1.10

                        PRESENTATION AND DISCUSSION: Redistricting Plan with the 2021 Census-Lapkoff and Gobalet Demographic Research, Inc.

                        Documents

                      • 1.11

                        PRESENTATION: Facilities Masterplan; 7600 Dublin Blvd., Dublin

                        Documents

                      • 2.0
                        REPORTS-FACULTY, CLASSIFIED AND STUDENT SENATES
                        • 2.1
                          Presidents of Faculty Senates-Chabot College and Las Positas College
                          • 2.2
                            Presidents of Classified Senates-Chabot College, Las Positas College and District
                            • 2.3
                              Presidents of Student Senate of Chabot College and Las Positas College Student Government
                              • 2.4
                                Constituency Reports: SEIU, Faculty Association
                                • 3.0
                                  PERSONNEL
                                  • 3.1 (cc)
                                    Classified Personnel

                                    Documents

                                  • 3.2 (cc)
                                    Faculty Personnel

                                    Documents

                                  • 3.3 (cc)
                                    Management Personnel

                                    Documents

                                  • 3.4 (cc)
                                    Approval of New Hourly Wages for Student Assistants

                                    Documents

                                  • 3.5 (cc)

                                    Proposal for the Collective Bargaining Agreement with the Chabot-Las Positas Faculty Association ending June 30, 2022

                                    Documents

                                  • 4.0
                                    EDUCATIONAL SERVICES
                                    • 4.1 (cc)
                                      Acceptance of Grant Award Agreement - Kaiser Permanente Northern California Community Benefit Programs, Chabot College

                                      Documents

                                    • 4.2 (cc)
                                      Approval of the Bay Area Community College Consortium (BACCC) Strong Workforce Program Regional Fund Agreement Between Cabrillo Community College District and Chabot-Las Positas Community College District, Las Positas College

                                      Documents

                                    • 4.3 (cc)

                                      Approval of Contract Renewal Amendment and Side Letter to Contract — Alameda County Social Services Agency, Children and Family Services for the Community Action to Reach Out to Infants (CARI) Program, Chabot-Las Positas Community College District, Chabot College

                                      Documents

                                    • 4.4 (cc)
                                      Approval of Contract Renewal Amendment and Side Letter to Contract — Alameda County Social Services Agency, Children and Family Services for the Resource Family Approval (RFA) Program, Chabot- Las Positas Community College District, Chabot and Las Positas Colleges

                                      Documents

                                    • 4.5 (cc)
                                      Approval of Counselor Educator Agreement between San Jose State University and Chabot-Las Positas Community College District, Chabot College

                                      Documents

                                    • 4.6 (cc)
                                      Approval of Curriculum Changes, Chabot-Las Positas Community College District, Chabot College

                                      Documents

                                    • 4.7 (cc)
                                      Approval of Master Contract — Alameda County Social Services Agency, Children and Family Services for the Resource Family Approval (RFA) Program, Chabot- Las Positas Community College District, Chabot and Las Positas Colleges

                                      Documents

                                    • 4.8 (cc)

                                      Approval of Memorandum of Understanding (MOU) – Eden Area Regional Occupational Program (EAROP) and Chabot-Las Positas Community College District, Chabot College

                                      Documents

                                    • 4.9 (cc)
                                      Approval of Memorandum of Understanding (MOU) between Livermore Valley Joint Unified School District (LVJUSD) and Chabot-Las Positas Community College District, Las Positas College

                                      Documents

                                    • 4.10 (cc)
                                      Approval to Travel Abroad – International Forensics Association’s Tournament to Mexico City, Mexico, Las Positas College

                                      Documents

                                    • 5.0
                                      BUSINESS SERVICES
                                      • 5.1 (cc)
                                        Approval of Commercial Warrant Registers

                                        Documents

                                      • 5.2 (cc)
                                        Approval of Budget Transfers from July 2021 - September 2021

                                        Documents

                                      • 5.3 (cc)

                                        Approval of Addendum 1 to Contract of Service – Chabot-Las Positas Community College District, Las Positas College and Career America, LLC dba Ocelot – Admissions & Records Office and Counseling Department

                                        Documents

                                      • 5.4 (cc)

                                        Approval of the Agreement with Okta for Education Through a Purchase from the Foundation for California Community Colleges via CDW-G

                                        Documents

                                      • 5.5 (cc)

                                        Approval of Award of a Piggyback Contract for Audio-Visual refresh for, Performing Arts Building 4000 at Las Positas College using the State of California CMAS contracts 03-21-07-1019, 3-21-06-1059, 3-21-06-1105, 3-21-11-1027, 3-21-11-1028, 3-21-11-1025 to Cal Coast Telecom Company

                                        Documents

                                      • 5.6 (cc)

                                        Approval of Declaration of Surplus Property to be Sold at Public Auction Sale and Donation or Disposal of Any Items Not Sold

                                        Documents

                                      • 5.7 (cc)

                                        Approval of Donation of Astronomy and Astrophotography Equipment from Liliana Maski and the Estate of Rollen Maski to Chabot-Las Positas Community College District, Las Positas College

                                        Documents

                                      • 5.8 (cc)

                                        Receive and File the Chabot-Las Positas Community College District Annual Financial and Compliance Audit for the Fiscal Year 2020-21

                                        Documents

                                      • 6.0
                                        FACILITIES PLANNING AND DEVELOPMENT
                                        • 6.1 (cc)

                                          Acceptance of Submittal of the 2021/22 Space Inventory Report to the California Community College Chancellor’s Office

                                          Documents

                                        • 6.2 (cc)

                                          Approval of Modification to the Contract with Electronic Innovations, Inc., for Bid No. B20/21-02, District-Wide Emergency Call Station Project Rebid at Las Positas College 

                                          Documents

                                        • 6.3 (cc)

                                          Approval of Modification to the Contract with JD General Construction, Inc. for Bid No. B20/21-09, Student Services Interior Improvements Project at Las Positas College  

                                          Documents

                                        • 6.4 (cc)

                                          Approval of Modification to the Contract with Nema Construction for the Dental Hygiene Simulation Equipment Connections Project at Chabot College  

                                          Documents

                                        • 6.5 (cc)

                                          Approval of Modification to the Contract with Mountain Cascade, Inc. for Bid No. B20/21-07, Domestic Water Booster System Project at Las Positas College  

                                          Documents

                                        • 6.6 (cc)

                                          Authorization to File Notice of Completion with Alameda County Clerk Recorder’s Office for the Domestic Water Booster System Project at Las Positas College

                                          Documents

                                        • 6.7 (cc)

                                          Authorization to File Notice of Completion with Alameda County Clerk Recorder’s Office for the Student Services Interior Improvements Project at Las Positas College

                                          Documents

                                        • 6.8 (cc)

                                          Award of Lease/Leaseback Contract to Blach Construction Company of San Jose, CA, for pre-construction services for the Biological Science Complex Phase II Project at Chabot College 

                                          Documents

                                        • 7.0
                                          ECONOMIC DEVELOPMENT/CONTRACT EDUCATION (No Items)
                                          • 8.0
                                            INFORMATION AND DISCUSSION ITEMS (No Action)
                                            • 8.1 
                                              Informational Personnel Report
                                            • 8.2

                                              First Reading of New, Reviewed, or Revised Administrative Procedures

                                              • AP 5050 Student Success and Support Program
                                              • AP 5052 Open Enrollment
                                              • AP 5510 Off-Campus Student Organizations
                                              • AP 5610 Voter Registration
                                            • 8.3

                                              First Reading of New, Reviewed, or Revised Board Policies

                                              • BP 5050 Student Success & Support Program
                                              • BP 5052 Open Enrollment
                                              • BP 5510 Off-Campus Student Organization

                                              Documents

                                            • 9.0
                                              OTHER ACTION ITEMS 
                                              • 9.1

                                                Adoption of Resolution No. 05-2022- To implement teleconference requirements during a proclaimed State of Emergency

                                                Documents

                                              • 9.2

                                                Second Reading of New, Reviewed, or Revised Board Policies

                                                • BP 2410 Board Policy and Administrative Procedure
                                                • BP 3310 Records Retention and Destruction
                                                • BP 5016 Transfer of Units
                                                • BP 5140 Disabled Student Programs and Services
                                                • BP 5200 Student Health Services
                                                • BP 5300 Student Equity
                                                • BP 5530 Student Rights and Grievances
                                              • 9.3

                                                Institutional Self-Evaluation Report - Chabot College

                                                Documents

                                              • 9.4

                                                Institutional Self-Evaluation Report - Las Positas College

                                                Documents

                                              • 10.0
                                                REPORTS- SENIOR LEADERSHIP AND TRUSTEES
                                                • 10.1
                                                  President of Chabot College and Las Positas College
                                                  • 10.2
                                                    Chancellor
                                                    • 10.3
                                                      Recognitions
                                                      • 10.4
                                                        Trustee Reports and/or Official Communications
                                                        • 11.0

                                                          ADJOURNMENT

                                                          • 12.0

                                                            CLOSED SESSION - (Government Code Section 54954.5)

                                                            • 12.1

                                                              Public Employee Appointments, Evaluations and Discipline/Dismissal/Release

                                                              • 12.2

                                                                Labor Negotiations

                                                                • 12.3

                                                                  Existing or Anticipated Litigation

                                                                  • 12.4

                                                                    Real Property Negotiations

                                                                    • 12.5

                                                                      Threat to Public Services or Facilities

                                                                      • 13.0

                                                                        NEXT MEETING OF THE BOARD OF TRUSTEES
                                                                        January 18, 2022, 6:30 p.m., Regular Meeting, District Office

                                                                          Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to the Chancellor’s Office, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 925‑485-5207, between 8:00 a.m. and 5:00 p.m. at least 48 hours before the meeting.