Board Packet - June 15, 2021

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Board of Trustees Regular Meeting

June 15, 2021 – 5:00 P.M.*

District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)

Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 92300465929
https://cccconfer.zoom.us/j/92300465929

Please take notice that in compliance with the Executive Order N-29-20: Trustees may participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites shall not be open to the public.

Location for Public Participation

In order to protect the public health, and adhere to current directives regarding public gatherings and social distancing, the physical site of the meeting is closed to the public. As authorized by Executive Order N-29-20, public access to the meeting is provided electronically as follows:

To observe or address the meeting:

  • The District is providing members of the public the ability to observe and address the meeting by telephone. Please call [1.669.900.6833, Meeting ID 92300465929 and follow the prompts to join the meeting]

Instructions for making Public Comment:

  • The Board values public input and seeks to make it as easy as possible, within the limitations created by the need for virtual meetings. The Board also appreciates and agrees with community feedback that hearing from the public – in your own voices and in “real time”—better informs the Board of the community’s perspectives and concerns. Thus, to maximize and facilitate public access, the District is providing members of the public with two ways to address the Board, described below.  Each option provides the ability to provide public comment on any matter on the open or closed session agenda, as well as any matter within the Board’s jurisdiction.

OPTION 1: SPEAKING DURING THE MEETING

If you wish to provide public comment by speaking during the meeting, please:

1) Email the information listed below to: dnascimento@clpccd.org, no later than 3:00 p.m. on the day of the meeting.

(NOTE: This step replaces the regular requirement that speakers fill out a comment card at the beginning of the meeting. The comment card process is suspended while we conduct virtual meetings.) 

  • In the subject line, state: “Request to speak during public meeting [date of meeting]” 
  • In the body of the email include:
    • The name that will appear when you are logged into the virtual meeting.
    • The phone number you will be calling in from
    • The agenda item you want to speak on.
      • To comment on a listed item on the agenda, state the agenda item number and title.
      • To comment on a matter on the Board’s closed session agenda, state “Public Comment/Closed Session Agenda”.
      • To comment on a matter of general concern within the Board’s jurisdiction, state: “General Public Comment/Open Session”. 
  • Please send a separate email for each agenda item you wish to speak on. 

2) Make sure that you have called into the meeting using the name/phone number provided in your email, so the Board secretary is able to see that you are in the virtual board room and can call on you. 

3) When the Recording secretary calls on you, she will unmute your line and let you know it is your turn to speak. 

4) Please remember that the Board’s regular 3-minute limit on public comment continues to apply.

OPTION 2: SUBMITTING PUBLIC COMMENT IN WRITING

If you wish to submit your public comment in writing, please:

1) Submit your written public comments  by email, no later than 3:00 p.m. on the day of the meeting: dnascimento@clpccd.org

2) To effectuate Board Policy 2350’s limit of three minutes per speaker, limit your written comments per item to 300 words. 

3) To ensure that your comment is read in connection with the matter you wish to address, send a separate email for each agenda item you wish to speak on, and: 

  • To comment on a listed item on the agenda, state the agenda item number and title in the subject line of the email.
  • To comment on a matter on the Board’s closed session agenda, state in the subject line: “Public Comment/Closed Session Agenda”.
  • To comment on a matter of general concern within the Board’s jurisdiction, state in the subject line: “General Public Comment/Open Session”.

 4) Speakers are encouraged, but not required, to state their name in their written comments. 

ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS 

  • All votes taken during the meeting will be by roll call. 
  • Any individuals with disabilities who needs reasonable accommodation or modification in order to participate remotely may make a request for accommodation by contacting the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting. 
  • Except as described above, the Board’s regular rules and procedures for conducting meetings continue to apply, including: 
    • Thirty minutes shall be the maximum time allotment for public speakers on any one subject regardless of the number of speakers. (BP 2350)
    • The rules of decorum continue apply (BP 2355)
  • To replicate as closely as possible how public participation occurs when we are physically together, the Zoom Chat feature will be disabled during the meeting.  Members of the public wishing to be heard by everyone in attendance at the meeting need to follow one of the public comment options listed above. Trustees will give their full attention to whoever is speaking in the moment. The public is also reminded that trustees value and listen attentively to public comment, but do not respond. 

Approval of Ratification of Amendment to Standard Grant Agreement No. C19-0071 California Community Colleges Chancellor’s Office, District- Economic Development

  • 1.0

    GENERAL FUNCTIONS - PRESIDENT OF THE BOARD

    • 1.1

      5:00 P.M. - OPEN SESSION

      CALL TO ORDER AND ROLL CALL*

      • 1.2

        PUBLIC COMMENTS 
        Public comment on the closed session agenda submitted by email, through the procedure and by the deadline stated above, will be read aloud by the Recording Secretary.  

        • 1.3

          ADJOURNMENT

          • 1.4

            CLOSED SESSION*

            1. CONFERENCE WITH LABOR NEGOTIATORS: Chabot-Las Positas Faculty Association and S.E.I.U., LOCAL 1021 Updates (Government Code Section 54957.6)
            2. PUBLIC EMPLOYMENT: CHANCELLOR EVALUATION (Government Code Section 54956.9)
            •  

              *Board meeting will immediately adjourn to a Closed Session to end at 6:30 p.m. If business is not concluded by 6:30 p.m., the Board will reconvene to the Regular Meeting and recess the Closed Session until the end of the meeting.

              • 1.5

                6:30 P.M. - OPEN SESSION

                CALL TO ORDER AND ROLL CALL

                • 1.6
                  PLEDGE TO FLAG
                  • 1.7

                    ADMINISTRATION OF OATH OF OFFICE- STUDENT TRUSTEES

                    • 1.8
                      PUBLIC COMMENTS
                      Public comments submitted by email, through the procedure and by the deadline stated above, will be read aloud by the Recording Secretary.
                      • 1.9

                        APPROVE CONSENT ITEMS (cc)
                        Consent Calendar items are designated by “cc” and are expected to be routine and non-controversial. They will be acted upon by the Board of Trustees on a single motion without discussion. Any member of the Board or Public may request that an item be removed from this section for later discussion.

                        • 1.10 (cc)

                          Approval of Minutes of April 27, 2021, Study
                          Approval of Minutes of May 18, 2021, Regular

                          Documents

                        • 1.11

                          PRESENTATION: PROPOSED TENTATIVE BUDGET- 2021-2022 General Funds, Cafeteria Fund, Capital Outlay Projects Funds, Self-Insurance Fund (RUMBLE), Child Development Fund, Bond Fund and Establishment of September 8, 2021 as the Date for Public Hearing and Adoption of District Budgets

                          Documents

                        • 2.0
                          REPORTS-FACULTY, CLASSIFIED AND STUDENT SENATES
                          • 2.1
                            Presidents of Faculty Senates-Chabot College and Las Positas College
                            • 2.2
                              Presidents of Classified Senates-Chabot College, Las Positas College and District
                              • 2.3
                                Presidents of Student Senate of Chabot College and Las Positas College Student Government
                                • 2.4
                                  Constituency Reports: SEIU, Faculty Association
                                  • 3.0
                                    PERSONNEL
                                    • 3.1 (cc)
                                      Classified Personnel

                                      Documents

                                    • 3.2 (cc)
                                      Management Personnel

                                      Documents

                                    • 4.0
                                      EDUCATIONAL SERVICES
                                      • 4.1 (cc)
                                        Approval of Association of American medical Colleges (AAMC) Uniform Clinical Training Affiliation Agreement between North Bay Healthcare and Medical Assisting Program, Chabot College

                                        Documents

                                      • 4.2 (cc)

                                        Approval of California State University, East Bay Student Placement Agreement for Furnishing Academic Coaching Experience with Chabot-Las Positas Community College District, Chabot College

                                        Documents

                                      • 4.3 (cc)
                                        Approval of Curriculum Changes, Chabot-Las Positas Community College District, Chabot College

                                        Documents

                                      • 4.4 (cc)

                                        Approval of the Instructional Service Agreement and Courses between the Livermore-Pleasanton Fire Department and Chabot-Las Positas Community College District, Las Positas College

                                        Documents

                                      • 4.5 (cc)

                                        Approval of Memorandum of Understanding (MOU) between Sponsors for Educational Opportunities and Chabot-Las Positas Community College District, Chabot College

                                        Documents

                                      • 5.0
                                        BUSINESS SERVICES
                                        • 5.1 (cc)
                                          Approval of Commercial Warrant Registers

                                          Documents

                                        • 5.2 (cc)
                                          Approval of Payroll Warrant Registers

                                          Documents

                                        • 5.3 (cc)
                                          Approval of Elizabeth Blancas Mural Project, Chabot Las-Positas Community College District, Chabot College

                                          Documents

                                        • 5.4 (cc)

                                          Acceptance of the Augmentation of the Higher Education Emergency Relief Fund (HEERF) P425E204188 - 20B to Students under the Coronavirus Aid Relief, and Economic Security (CARES) Act between Chabot-Las Positas Community College District, Las Positas College, and the U.S Department of Education

                                          Documents

                                        • 5.5 (cc)
                                          Acceptance of the Augmentation of the Higher Education Emergency Relief Fund (HEERF) P425F203108-20B Action No. 4, Institutional Aid under the Coronavirus Aid Relief, and Economic Security (CARES) Act between the U.S. Department of Education and Chabot- Las Positas Community College District, Chabot College

                                          Documents

                                        • 5.6 (cc)
                                          Approval of Institutional Portion, P425L200387 - 20B under the Coronavirus Aid Relief, and Economic Security (CARES) Act between Chabot-Las Positas Community College District, Las Positas College, and the U.S Department of Education

                                          Documents

                                        • 5.7 (cc)
                                          Approval of Institutional Portion, P425F203304 - 20B under the Coronavirus Aid Relief, and Economic Security (CARES) Act between Chabot-Las Positas Community College District, Las Positas College, and the U.S Department of Education

                                          Documents

                                        • 5.8 (cc)
                                          Approval to Purchase Online Instructional Tools through the Systemwide Technology Access Collaborative (STAC) with the Foundation for California Community Colleges (FCCC) for Chabot College and Las Positas College

                                          Documents

                                        • 5.9 (cc)
                                          Approval of Piggyback Contract for Chabot College and Las Positas College with Ad Astra Information Systems, L.L.C. for 5-year Subscription to Platinum Analytics (Align/Monitor/Predict) using Agreement No. 21770 between Ad Astra Information Systems, L.L.C. and Sierra Joint Community College

                                          Documents

                                        • 5.10 (cc)
                                          Approval of Spending Determination of Monies Received from the Education Protection Account

                                          Documents

                                        • 5.11
                                          Adoption of the District’s 2021-22Tentative Budget, which includes the budgets for the: General Fund, Cafeteria Fund, Child Development Fund, Economic Development and Contract Education (EDCE) Fund, Self-Insurance (RUMBL) Fund, (Measure A) Bond Fund, Capital Projects Fund, and Special Reserves Fund

                                          Documents

                                        • 5.12
                                          Adoption of Resolution No. 09-2021, Appropriations Limit for 2021-22 (GANN Limit)

                                          Documents

                                        • 5.13
                                          Adoption of Resolution No. 10-2021,  Resolution Authorizing the Issuance of the Chabot-Las Positas Community College District (Alameda and Contra Costa Counties, California) 2021 General Obligation Refunding Bonds
                                        • 5.14
                                          Adoption of Resolution No. 11-2021, a Resolution of the Board of Trustees of the Chabot-Las Positas Community College District, Authorizing the Issuance of Election of 2016 General Obligation Bonds Series B and Actions Related Thereto

                                          Documents

                                        • 5.15
                                          Adoption of Resolution No. 12-2021,  Requesting the Board of Supervisors of the County of Alameda and County of Contra Costa to Establish Tax Rate for Bonds of Chabot-Las Positas Community College District Expected to Be Sold During Fiscal Year 2021-22, and Authorizing Necessary Actions in Connection Therewith

                                          Documents

                                        • 6.0
                                          FACILITIES PLANNING AND DEVELOPMENT
                                          • 6.1 (cc)
                                            Approval to Reject all bids of Informal Bid (IFB) No. B20/21-19 License Plate Recognition System Project for the Las Positas College

                                            Documents

                                          • 6.2 (cc)
                                            Approval of Award of Bid No. B20/21-14 to Nema Construction for the Dental Hygiene Simulation Equipment Connections Project at Chabot College 

                                            Documents

                                          • 6.3 (cc)

                                            Approval of Award of Contract with Structure Groups for DSA Approved Inspector of Record for B2100 Academic Support and Office Building at Las Positas College

                                            Documents

                                          • 6.4 (cc)

                                            Approval of Award of Contract with Mencos Inspection for DSA Approved Inspector of Record Services for the Public Safety Complex (PSC) and Advanced Manufacturing and Transportation (AMT) Facilities at Las Positas College

                                            Documents

                                          • 6.5 (cc)

                                            Approval of Measure B & Measure A Bond Program: Bond List Revision Measure B #AE and Measure A #5 – Non-Substantive

                                            Documents

                                          • 6.6 (cc)

                                            Approval of Modification to the existing Lease/Leaseback Contract with C. Overaa and Company, Inc., Richmond, CA, for Phase II of said contract for Final Guaranteed Maximum Pricing (GMP) for Construction Services, Site Lease and Facilities Lease for the Public Safety Complex and Automotive, Manufacturing and Transportation Facility at Las Positas College

                                            Documents

                                          • 6.7 (cc)

                                            Approval of Modification to the existing Lease/Leaseback Contract with Flint Builders, Inc., San Jose, CA, for Phase II of said contract for Final Guaranteed Maximum Pricing (GMP) for Construction Services, Site Lease and Facilities Lease for the Academic Support and Office Building at Las Positas College

                                            Documents

                                          • 6.8 (cc)

                                            Approval of Modification to Lease Agreement for the property located at 5860 Owens Drive, Pleasanton, between San Ramon Ambulatory Care, LLC and Chabot-Las Positas Community College District

                                            Documents

                                          • 6.9 (cc)
                                            Approval of Professional Services Agreement Extension with Swinerton Management & Consulting for Construction Management Support Services at Chabot College

                                            Documents

                                          • 6.10

                                            Adoption of Resolution No. 13-2021, Authorization to Submit the Five-Year Construction Plan (2023-2027) to the California Community Colleges Chancellor’s Office and Request for State Funds for Capital Outlay Projects

                                            Documents

                                          • 7.0
                                            ECONOMIC DEVELOPMENT/CONTRACT EDUCATION
                                            • 7.1 (cc)
                                              Approval of Interagency Agreement-Contra Costa County Employment and Human Services, District-Economic Development 

                                              Documents

                                            • 8.0
                                              INFORMATION AND DISCUSSION ITEMS (No Action)
                                              • 8.1 
                                                Informational Personnel Report
                                              • 8.2
                                                First Reading of New, Reviewed, or Revised Administration Procedures 

                                                • AP 5130 Financial Aid
                                                • AP 5203 Lactation Accommodation
                                                • AP 5400 Associated Students
                                                • AP 5420 Associated Students Finance
                                              • 8.3

                                                First Reading of New, Reviewed, or Revised Board Policies

                                                • BP 5130 Financial Aid
                                                • BP 5400 Associated Students
                                                • BP 5410 Associated Students Elections
                                                • BP 5420 Associated Students Finance
                                                • BP 5430 Co-Curricular Activities 
                                              • 9.0
                                                OTHER ACTION ITEMS
                                                • 9.1

                                                  Second Reading of New, Reviewed, or Revised Board Policies

                                                  • BP 5012 International Students  
                                                  • BP 5055 Enrollment Priorities 

                                                  Documents

                                                • 9.2

                                                  Approval of Mission, Vision, and Values Statements – Chabot College

                                                  Documents

                                                • 9.3

                                                  Approval of Mission, Vision, and Values Statements – Las Positas College

                                                  Documents

                                                • 9.4

                                                  Adoption of Resolution No. 14-2021, Affirming Chabot- Las Positas Community College Districts commitment to Diversity, Equity and Inclusion 

                                                  Documents

                                                • 10.0
                                                  REPORTS- SENIOR LEADERSHIP AND TRUSTEES
                                                  • 10.1
                                                    President of Chabot College and Las Positas College
                                                    • 10.2
                                                      Chancellor
                                                      • 10.3
                                                        Recognitions
                                                        • 10.4
                                                          Trustee Reports and/or Official Communications
                                                          • 11.0

                                                            ADJOURNMENT

                                                            • 12.0

                                                              NEXT MEETING OF THE BOARD OF TRUSTEES
                                                              July 20, 2021, 5:30 p.m., Regular, District

                                                                Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to the Chancellor’s Office, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 925‑485-5207, between 8:00 a.m. and 5:00 p.m. at least 48 hours before the meeting.