Board Packet - May 18, 2021

The following documents (document links) require Acrobat Reader 

Board of Trustees Regular Meeting

May 18, 2021 – 5:00 P.M.*

District Office
7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568
Board Room (3rd Floor)

Location for public participation: ZOOM 1.669.900.6833
Meeting ID: 91489639320
https://cccconfer.zoom.us/j/91489639320

Please take notice that in compliance with the Executive Order N-29-20: Trustees may participate in this meeting through Teleconferencing/Zoom. Teleconference/Zoom sites shall not be open to the public.

Location for Public Participation

In order to protect the public health, and adhere to current directives regarding public gatherings and social distancing, the physical site of the meeting is closed to the public. As authorized by Executive Order N-29-20, public access to the meeting is provided electronically as follows:

To observe or address the meeting:

  • The District is providing members of the public the ability to observe and address the meeting by telephone. Please call [1.669.900.6833, Meeting ID 91489639320 and follow the prompts to join the meeting]

Instructions for making Public Comment:

  • The Board values public input and seeks to make it as easy as possible, within the limitations created by the need for virtual meetings. The Board also appreciates and agrees with community feedback that hearing from the public – in your own voices and in “real time”—better informs the Board of the community’s perspectives and concerns. Thus, to maximize and facilitate public access, the District is providing members of the public with two ways to address the Board, described below.  Each option provides the ability to provide public comment on any matter on the open or closed session agenda, as well as any matter within the Board’s jurisdiction.

OPTION 1: SPEAKING DURING THE MEETING

If you wish to provide public comment by speaking during the meeting, please:

1) Email the information listed below to: dnascimento@clpccd.org, no later than 3:00 p.m. on the day of the meeting.

(NOTE: This step replaces the regular requirement that speakers fill out a comment card at the beginning of the meeting. The comment card process is suspended while we conduct virtual meetings.) 

  • In the subject line, state: “Request to speak during public meeting [date of meeting]” 
  • In the body of the email include:
    • The name that will appear when you are logged into the virtual meeting.
    • The phone number you will be calling in from
    • The agenda item you want to speak on.
      • To comment on a listed item on the agenda, state the agenda item number and title.
      • To comment on a matter on the Board’s closed session agenda, state “Public Comment/Closed Session Agenda”.
      • To comment on a matter of general concern within the Board’s jurisdiction, state: “General Public Comment/Open Session”. 
  • Please send a separate email for each agenda item you wish to speak on. 

2) Make sure that you have called into the meeting using the name/phone number provided in your email, so the Board secretary is able to see that you are in the virtual board room and can call on you. 

3) When the Recording secretary calls on you, she will unmute your line and let you know it is your turn to speak. 

4) Please remember that the Board’s regular 3-minute limit on public comment continues to apply.

OPTION 2: SUBMITTING PUBLIC COMMENT IN WRITING

If you wish to submit your public comment in writing, please:

1) Submit your written public comments  by email, no later than 3:00 p.m. on the day of the meeting: dnascimento@clpccd.org

2) To effectuate Board Policy 2350’s limit of three minutes per speaker, limit your written comments per item to 300 words. 

3) To ensure that your comment is read in connection with the matter you wish to address, send a separate email for each agenda item you wish to speak on, and: 

  • To comment on a listed item on the agenda, state the agenda item number and title in the subject line of the email.
  • To comment on a matter on the Board’s closed session agenda, state in the subject line: “Public Comment/Closed Session Agenda”.
  • To comment on a matter of general concern within the Board’s jurisdiction, state in the subject line: “General Public Comment/Open Session”.

 4) Speakers are encouraged, but not required, to state their name in their written comments. 

ADDITIONAL INFORMATION ON CONDUCTING VIRTUAL MEETINGS 

  • All votes taken during the meeting will be by roll call. 
  • Any individuals with disabilities who needs reasonable accommodation or modification in order to participate remotely may make a request for accommodation by contacting the Recording Secretary Debra Nascimento at dnascimento@clpccd.org or 925.485.5207 at least 48 hours before the meeting. 
  • Except as described above, the Board’s regular rules and procedures for conducting meetings continue to apply, including: 
    • Thirty minutes shall be the maximum time allotment for public speakers on any one subject regardless of the number of speakers. (BP 2350)
    • The rules of decorum continue apply (BP 2355)
  • To replicate as closely as possible how public participation occurs when we are physically together, the Zoom Chat feature will be disabled during the meeting.  Members of the public wishing to be heard by everyone in attendance at the meeting need to follow one of the public comment options listed above. Trustees will give their full attention to whoever is speaking in the moment. The public is also reminded that trustees value and listen attentively to public comment, but do not respond. 

Approval of Ratification of Amendment to Standard Grant Agreement No. C19-0071 California Community Colleges Chancellor’s Office, District- Economic Development

  • 1.0

    GENERAL FUNCTIONS - PRESIDENT OF THE BOARD

    • 1.1

      5:00 P.M. - OPEN SESSION

      CALL TO ORDER AND ROLL CALL*

      • 1.2

        PUBLIC COMMENTS 
        Public comment on the closed session agenda submitted by email, through the procedure and by the deadline stated above, will be read aloud by the Recording Secretary.  

        • 1.3

          ADJOURNMENT

          • 1.4

            CLOSED SESSION*

            1. CONFERENCE WITH LABOR NEGOTIATORS: Chabot-Las Positas Faculty Association and S.E.I.U., LOCAL 1021 Updates (Government Code Section 54957.6)
            •  

              *Board meeting will immediately adjourn to a Closed Session to end at 6:30 p.m. If business is not concluded by 6:30 p.m., the Board will reconvene to the Regular Meeting and recess the Closed Session until the end of the meeting.

              • 1.5

                6:30 P.M. - OPEN SESSION

                CALL TO ORDER AND ROLL CALL

                • 1.6
                  PLEDGE TO FLAG
                  • 1.7
                    PUBLIC COMMENTS
                    Public comments submitted by email, through the procedure and by the deadline stated above, will be read aloud by the Recording Secretary.
                    • 1.8

                      APPROVE CONSENT ITEMS (cc)
                      Consent Calendar items are designated by “cc” and are expected to be routine and non-controversial. They will be acted upon by the Board of Trustees on a single motion without discussion. Any member of the Board or Public may request that an item be removed from this section for later discussion.

                      • 1.9 (cc)

                        Approval of Minutes of April 20, 2021, Regular

                        Documents

                      • 1.10

                        PRESENTATION: TRUSTEE FELLOWSHIP

                        Documents

                      • 1.11

                        PRESENTATION: MEASURE A/B ANNUAL REPORT

                        Documents

                      • 1.12

                        PRESENTATION: GOVERNOR'S MAY REVISION

                        Documents

                      • 2.0
                        REPORTS-FACULTY, CLASSIFIED AND STUDENT SENATES
                        • 2.1
                          Presidents of Faculty Senates-Chabot College and Las Positas College
                          • 2.2
                            Presidents of Classified Senates-Chabot College, Las Positas College and District
                            • 2.3
                              Presidents of Student Senate of Chabot College and Las Positas College Student Government
                              • 2.4
                                Constituency Reports: SEIU, Faculty Association
                                • 3.0
                                  PERSONNEL
                                  • 3.1 (cc)
                                    Classified Personnel

                                    Documents

                                  • 3.2 (cc)
                                    Management Personnel

                                    Documents

                                  • 3.3 (cc)

                                    Approval of the Multiple Method Allocation Model Certification Form for Chabot-Las Positas Community College District

                                    Documents

                                  • 4.0
                                    EDUCATIONAL SERVICES
                                    • 4.1 (cc)

                                      Approval of Curriculum Changes, Chabot-Las Positas Community College District, Las Positas College

                                      Documents

                                    • 5.0
                                      BUSINESS SERVICES
                                      • 5.1 (cc)
                                        Approval of Commercial Warrant Registers

                                        Documents

                                      • 5.2 (cc)
                                        Approval of Payroll Warrant Registers

                                        Documents

                                      • 5.3 (cc)

                                        Approval of Declaration of Surplus Property to be Sold at Public Auction Sale and Donation or Disposal of Any Items Not Sold

                                        Documents

                                      • 5.4 (cc)

                                        Approval of Budget Transfers from January 2021 - May 2021

                                        Documents

                                      • 5.5 (cc)

                                        Approval of Amendment to Memorandum of Understanding (MOU) to host a Regional Director at Chabot College between Rancho Santiago Community College District and Chabot-Las Positas Community College District

                                        Documents

                                      • 5.6 (cc)

                                        Approval New Agreement Addendum 030121– Tiburcio Vasquez Health Center for the Nursing Program, Chabot College

                                        Documents

                                      • 5.7 (cc)

                                        Approval of Student Internship Agreement with Lawrence Livermore National Security, LLC (LLNS), Lawrence Livermore National Laboratory (LLNL) and Chabot-Las Positas Community College District, Las Positas College

                                        Documents

                                      • 5.8 (cc)

                                        Approval of Award of a Piggyback Contract for Audio Visual Refresh for Classrooms in Building 2400 at Las Positas College Using the California State University and California Community Colleges Cooperative Purchasing Program

                                        Documents

                                      • 5.9 (cc)

                                        Approval of Award of a Piggyback Contract for Audio Visual Refresh for, Classrooms in Building 100 at Las Positas College Using the California State University and California Community Colleges Cooperative Purchasing Program

                                        Documents

                                      • 5.10 (cc)

                                        Award of Bid No. 20/21-13, Distributed Antenna System Implementation Chabot College

                                        Documents

                                      • 6.0
                                        FACILITIES PLANNING AND DEVELOPMENT
                                        • 6.1 (cc)
                                          Approval of Award of Bid No. B20/21-09 to JD General Construction Inc. for the Student Services Interior Improvements Project at Las Positas College

                                          Documents

                                        • 6.2 (cc)
                                          Approval of Award of Bid No. B20/21-07 to Mountain Cascade, Inc. for the Domestic Water Booster System Project at Las Positas College

                                          Documents

                                        • 6.3 (cc)

                                          Approval of Award of Contract with Construction Testing Services, Inc. for DSA Approved Testing and Inspection Services for the Public Safety Complex (PSC) and Advanced Manufacturing and Transportation (AMT) Facilities at Las Positas College

                                          Documents

                                        • 6.4 (cc)
                                          Approval of Grazing Lease Agreement for Excess Land – 7M Cattle Company

                                          Documents

                                        • 6.5 (cc)
                                          Approval of Modification to the Contract with Sausal Corporation for Bid No. B20/21-00, Temporary Faculty Village Project at Las Positas College 

                                          Documents

                                        • 6.6 (cc)

                                          Approval of Modification to the Contract with Consolidated Engineering Laboratories for Material Testing and Construction Inspection Services for New Baseball Field Project at Chabot College

                                          Documents

                                        • 6.7 (cc)

                                          Approval of Modification to the Contract with JD General Construction Inc., for Bid No. B20/21-01, Administration Services Interior Improvements, B1690 Project at Las Positas College 

                                          Documents

                                        • 6.8 (cc)

                                          Approval of Modification to the Existing Design and Engineering Services Contract with ACMARTIN, formerly ATI Architects + Engineers for Agricultural Sciences: Horticulture Facility at Las Positas College 

                                          Documents

                                        • 6.9 (cc)

                                          Approval to Reject all bids of RFP No. B20/21-15 DSA Approved Inspector of Record for the Public Safety Complex (PSC) and Advanced Manufacturing and Transportation (AMT) Facilities at Las Positas College

                                          Documents

                                        • 6.10 (cc)

                                          Authorization to submit California Environmental Quality Act (CEQA) Notice of Exemption with the California State Clearinghouse & the California Community College Chancellors Office for the Maintenance and Operations Building Replacement Project at Chabot College

                                          Documents

                                        • 6.11 (cc)

                                          Authorization to File Notice of Completion with Alameda County Clerk Recorder’s Office for the Administration Services Interior Improvements, B1690 Project at Las Positas College

                                          Documents

                                        • 6.12 (cc)

                                          Authorization to File Notice of Completion with Alameda County Clerk Recorder’s Office for the Swimming Pool Revitalization Project, Phase I at Chabot College

                                          Documents

                                        • 7.0
                                          ECONOMIC DEVELOPMENT/CONTRACT EDUCATION
                                          • 7.1 (cc)
                                            Approval of Amendment to CBO Master Contract Renewal, Alameda County – District-Economic Development

                                            Documents

                                          • 7.2 (cc)
                                            Approval of Standard Services Agreement - County of Mendocino, District-Economic Development

                                            Documents

                                          • 8.0
                                            INFORMATION AND DISCUSSION ITEMS (No Action)
                                            • 8.1 
                                              Informational Personnel Report
                                            • 8.2
                                              First Reading of New, Reviewed, or Revised Administration Procedures 
                                              • AP 5012 International Students
                                              • AP 5045 Student Records-Challenging Content and Access Log
                                              • AP 5055 Enrollment Priorities

                                              Documents

                                            • 8.3

                                              First Reading of New, Reviewed, or Revised Board Policies

                                              • BP 5012 International Students
                                              • BP 5055 Enrollment Priorities

                                              Documents

                                            • 9.0
                                              OTHER ACTION ITEMS
                                              • 9.1

                                                Adoption of Resolution 08-2021- Authorization declare May as Asian American and Pacific Islander Heritage Month

                                                Documents

                                              • 9.2

                                                Second Reading of New, Reviewed, or Revised Board Policies

                                                • BP 3433 Prohibition of Sexual Harassment Under Title IX
                                                • BP 5010 Admissions and Concurrent Enrollment
                                                • BP 5015 Residence Determination
                                                • BP 5020 Nonresident Tuition
                                                • BP 5070 Attendance
                                                • BP 5210 Communicable Disease
                                              • 10.0
                                                REPORTS- SENIOR LEADERSHIP AND TRUSTEES
                                                • 10.1
                                                  President of Chabot College and Las Positas College
                                                  • 10.2
                                                    Chancellor
                                                    • 10.3
                                                      Recognitions
                                                      • 10.4
                                                        Trustee Reports and/or Official Communications
                                                        • 11.0

                                                          ADJOURNMENT

                                                          • 12.0

                                                            NEXT MEETING OF THE BOARD OF TRUSTEES
                                                            June 15, 2021, 5:30 p.m., Regular, District

                                                              Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to the Chancellor’s Office, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 925‑485-5207, between 8:00 a.m. and 5:00 p.m. at least 48 hours before the meeting.